ITF Utrecht

Institute for Theoretical Physics | Leuvenlaan 4, 3584 CE Utrecht, tel. +31 (0)30 253 5928/fax 5937

facilities and services

Find your way | Procedures and rules | Practical things | Library

Telephone

Office telephones are for business use only. For calls outside the university first dial a zero, for internal University phonecalls only last four digits are required. Work-related international calls should be made with the help of a cheap provider. Please check for instance the website www.televergelijk.nl to find the cheapest provider. An example of a cheap provider is: teledump
Inexplicably high telephone bills may be investigated and charged to the person responsible.

Fax

The fax machine is located in the secretariat. The number is: +31 (0)30 253 5937. For sending a fax to a number outside the university you have to add a 0. Inside the university only the last four digits are needed. The fax machine can be used during the opening hours of the secretariat. Outside office hours the fax machine (last digits 5787) on the first floor of the Minnaert building (room 121) can be used.

Mail

Incoming mail is distributed twice a day. Check your pigeonhole regularly to collect your mail. Outgoing mail can be put in the black box below the pigeon-holes or in the black box at the secretariat. Business mail is stamped by the university, on private mail you have to put your own stamps. For internal mail to other institutes, departments inside Utrecht University special envelopes are available (ask the secretariat).

Computer

Computers and monitors are all registered and cannot be moved to other offices without consulting the manager. In case of hardware problems notify the manager. For software support, servers, etcetera, a request can be filed at the Servicedesk.

Network printers are located in the printer rooms on the third (316) and fourth floor (425).
SC203-HPLJ4350-PCL6 (thehp2) is located in MG316.
SC215-HPLJ4300dn-PCL6 (spinhp) and SC216-HPLJ4350-PCL6 (spinps) are located in MG425.
The Xerox copy machine, SCMF034-Xerox-WC232-PCL6, is also a network printer, but only works with Microsoft Windows. This is the most economical printing option.

Please use the printers responsibly: avoid unnecessary printing and pick up your output as soon as possible. Make sure that your default is "printing on both sides".

General information about printers at the department is available here. The ITP printers can be found on the printer server at: file://print.science.uu.nl.

Scanner & Colour printer

A colour printer and scanner for general use can be found in the library (room 427). They are available during the opening hours of the secretariat (see for opening hours secretariat: ITP agenda).

Other practical matters

A Xerox machine for business use is located in the printer room 425 on the fourth floor. Copying of books is not allowed. For copying sheets, use special sheets, which can be obtained at the secretariat. Please notify the secretariat in case of operating problems. For the new Xerox machine a code is available at the secretariat.

Stationary for business use can be obtained from the secretariat.

Coffee and tea can be obtained from the machine in the main hall (first floor opposite “Bureau Onderwijszaken”), or in the common room 403/405. The drinks should be paid with a chip-knip card. The secretariat can provide ITF members with a coffee card for a €5,- deposit. Please use your own mug in the machine. The refrigerator and microwave oven in the seminar room (401) are for general use. Please use them responsobly and keep them clean. It is forbidden to use coffee machines and water cookers in the offices.

The company VLS takes care of the cleaning of the offices. On Monday and Wednesday morning the offices on the third floor and on Tuesday and Thursday morning the offices on the fourth floor are cleaned. Only offices that are unlocked will be cleaned. Please put your papers on piles so that the cleaners can easily clean your desk. Monitor screens you have to keep clean yourself.

You are supposed to clean your chalk board(s) regularly. Sponges and buckets can be obtained from the secretariat.

Used paper will be recycled. Please put used paper in the blue box in your office. When full you are expected to empty your box in the large blue containers near/in the printer rooms.

The offices in the Minnaert building don’t have central climate control. You can control the temperature in your office by adjusting the button of the radiator. Please switch off the radiator upon leaving your office for a long time (weekend, holiday etc.).